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Hivelight: From Blank Page to ALTA Demo in 6 months

Two Ambitious Goals

When we stated building the Hivelight platform early this year (2022), we set ourselves the goal of being ready to present it for the Australian Legal Technology Association (ALTA) Hour of Power in July 2022.

We had also set the goal of being ready to deploy the initial beta version of Hivelight to our design partner firms in June 2022.

While the goal of deploying the beta in June 2022 turned out to be a little too ambitious, we achieved our goal of demoing for the ALTA Hour of Power on 21 July 2022.

Watch our Hour of Power Demo 

When you’re building a product that solves fundamental challenges of how law practice owners manage and lead their teams, and how those teams coordinate with each other to complete their work, the time limit of approx. 4 minutes for a demo is real challenge.

It took some truly ruthless video editing, and the voice over may remind you of the old sensodyne toothpaste commercials, but we did it.

Watch just our demo

The demo showed most of the key functionality of how the Hivelight app will impact the stress, productivity, and growth of law practices for solicitors and barristers.

Why Hivelight?

Hivelight is about making it easy to manage the people and work of your practice in a way that scales. With Hivelight, everyone knows where things are up to, what needs to be done, and how to do it. Hivelight simultaneously empowers your team to work as a team, and provides everyone with a live summary of the status of all the matters. Hivelight is the most low effort way to have the first class systems you need to take your firm to the next level.

Dashboards for you and your team

Each member of your team gets their own dashboard that automatically updates and and alerts them of all their upcoming tasks and milestones. This is far more effective than traditional to do lists or reminders. Principals and team leaders can also mark tasks as priority and they will go to the top of the list on the dashboard for the team member responsible for that task – it’s never been easier to quickly communicate priorities to your team, and ensure that they know at all time what needs their attention next.

Live summaries of the progress and status of all your matters

Finally!!! It is easy for lawyers to quickly see a live summary of all of their matters, so they can see instantly what needs their attention.

Each matter is presented with a progress bar showing how far through its milestones each matter is. This is also colour coded to indicate whether the matter is running to schedule or at risk of missing a deadline.

We also display the next milestone for that matter and when it is due.

We will be adding the ability for users to add custom properties to their matters (e.g. group member, perpetrator, institution etc etc) and to be able to filter and sort by those properties, including by milestone status. This will allow you to manage matters in groups and quickly make strategic decisions about how you allocate the resources of your practice.

Matter Task Boards (Modern Agile Project Management Customised for Lawyers)

Each matter has a task board (‘kanban board’) so that legal teams can now see immediately where the work of each matter is up to, when it is due, and who is responsible for it.

The task board is broken up into milestones. Milestones are the key developments in a case that mark real tangible progress. Each milestone is populated with the tasks that need to be completed to achieve that milestone.

Milestone break cases into meaningful and manageable pieces. Keeping your team outcome focused, your work organised, and enabling you to track the velocity of your matters. Each task has a due date (by which the work must be done) and a target date (by which the team should aim to have the work completed…designed to avoid last minute panic).

Tasking team members is easy. Just enter a task title and assign it. The due date will default to the target date for parent milestone of that task. You can also include instructions with each task and links to documents, websites, and precedents to help people complete the tasks you assign them.

No more losing tasks in people’s inboxes

Milestones and tasks can be added, edited, and deleted, to accommodate developments in the case. Flexible, adaptable, easy.

Easily move tasks around your team and communicate priorities

Easily view all the tasks that need to be done for each matter. You can quickly change the status of any task, reassign the tasks, and mark them as priority.

This is particularly helpful if any team member leave, is off sick, or overloaded. You can just filter by that team member and resign their tasks to others to keep the matter moving.

Roadmaps: Easily create workflows and delegate work at scale

Hivelight makes it easy delegate to your team at scale. You can save the milestones and tasks of any matter as a template and load them to any other matter.

This means that you can write it out once – tasks, instructions, milestones and dates – save it all as a template and re-use it across your matters.

More features on the way

We are also building social media-style file noting and you will have the ability to invite barristers to work with you in Hivelight on specific matters for real time coordination.

Ready to get started?